Vessel Position Intelligence

Automate the noise. Extract the signal.

Mail AI reads your Outlook inbox and extracts vessel position data from shipbroking emails — instantly, accurately, continuously.

Get in touch See how it works
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The pipeline

From inbox
to spreadsheet.

01
Read emails
Connects directly to Outlook via COM API. Filters by email, folder and date range.
02
AI extraction
GPT processes each email and extracts vessel name, deadweight, port, and open date.
03
Parse & clean
Regex normalises output. Inconsistent formats are standardised automatically.
04
Deduplicate
Fuzzy name matching removes duplicate vessel entries across sessions.
05
Write to Excel
Structured data is appended to your spreadsheet with port zone lookup.
mail_ai — extraction log
→ Accessing folder: shipbroking
→ Processing email from: broker@shipping.com
→ Extracted: MV LUCKY LOONG · 76K · DALIAN · 28 JAN
→ Extracted: MV YANGTZE GRACE · 32K · CALLAO · 30 JUN
# Zone lookup: DALIAN → FAR EAST · CALLAO → WEST COAST SOUTH AMERICA
→ Written to extraction.xlsx — 2 vessels appended

Capabilities

Built for the
shipping desk.

01
Live listening
Monitor your inbox in real-time. New emails are processed the moment they arrive, with a pause/resume toggle.
02
Smart deduplication
MV prefix variants, ordinal dates, and fuzzy name matches are all normalised before duplicate checking.
03
Port zone mapping
Every extracted port is automatically mapped to its trade zone using a live UNLOCODE lookup table.
04
Bilingual interface
Full English and simplified Chinese UI with live switching. Designed for international shipping desks.
05
Robust parsing
Regex-based field extraction means one malformed AI response never breaks the entire batch.
06
Excel native
Data writes directly to your existing .xlsx file. No new tools, no exports — it just appears in your spreadsheet.
50+ Emails processed per session
<3s Per email extraction time
0 Manual copy-paste required

Ready to stop
copying and pasting?

Get in touch to learn more or request a demo.

hello@mailai.uk